Privacy Policy

Effective Date: May 14, 2026

Introduction

Welcome to EmpTrack. We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application (the "App").

Please read this Privacy Policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

1. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the App includes:

A. Personal Data

When you register for the App, we may collect personally identifiable information, such as:

• Name
• Email address
• Employee ID
• Password (stored securely via authentication services)

B. Location Data

To provide the core functionality of tracking and managing employee attendance or field activities, the App requires access to your location:

• Foreground Location: We collect your location data when the app is open and running on your screen.
• Background Location: Depending on the administrative settings of your organization, the App may collect your location data even when it is closed or not in use, to ensure accurate tracking during work hours.

C. Device Information

We automatically collect specific information about your device, including:

• Device model and manufacturer
• Operating system version
• Unique device identifiers (such as IMEI or MAC address)
• Network information and Wi-Fi state

D. Third-Party Data (Advertising)

We use third-party advertising services, such as Google AdMob, to serve advertisements within the App. These third parties may use tracking technologies (like cookies or device identifiers) to collect information about your interactions with the ads.

2. How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the App to:

• Create and manage your account.
• Monitor and track employee location and attendance as per your employer's requirements.
• Deliver targeted advertising, coupons, newsletters, and other information regarding promotions and the App.
• Improve our App's functionality and user experience.
• Respond to customer service requests and provide support.
• Monitor network and connection status for app stability.

3. Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

A. To Your Employer/Administrator

As an employee tracking application, data such as your location, attendance, device status, and identity are shared directly with the organizational administrators or managers who manage your account.

B. Third-Party Service Providers

We may share your information with third parties that perform services for us or on our behalf, including:

• Firebase Authentication & Cloud Firestore (for secure login and database hosting)
• Google AdMob (for displaying advertisements)

C. By Law or to Protect Rights

If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.

4. Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

5. Your Choices Regarding Your Information

A. Location Data

You can opt-out of location data collection at any time by changing your device's privacy settings. However, opting out may prevent you from using the core features of the App required by your employer.

B. Account Deletion

If you wish to delete your account or personal data, please contact your organizational administrator. They have the ability to remove your account from the system.

6. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the "Effective Date" at the top of this Privacy Policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates.

7. Contact Us

If you have questions or comments about this Privacy Policy, please contact your organization's IT department or HR representative.